HR AI Skill

Job Requisition

Initiate, route, and approve job requisitions. Use when a hiring manager or stakeholder needs to open a new headcount, request budget approval for a role, or kick off the hiring lifecycle. Handles justification writing, headcount validation, budget cross-ch...

Job Requisition & Approval

Automate job requisition creation, validation, and multi-level approval routing.

Workflow

  1. Collect role details from the hiring manager: title, team, level, location, urgency, budget band, must-start date.
  2. Validate against current headcount plan — check if the role is pre-approved, needs replacement (backfill), or is net-new headcount.
  3. Cross-reference budget: verify the department has remaining allocation for this level and location. If over-budget, flag and suggest alternatives (lower level, deferred start, cost-center transfer).
  4. Draft the requisition with auto-populated fields: market-rate compensation range (pulled from comp band data), role justification template, business impact statement.
  5. Route to approval chain based on requisition type:
  1. Track approval status; send reminder nudges at 48h and 72h if stalled.
  2. Upon final approval, trigger downstream workflows: job description generation, ATS posting, recruiter assignment.
  3. If rejected, capture rejection reason and route back to hiring manager with revision guidance.

Requisition Data Schema

Collect these fields before routing:

| Field | Required | Notes | |-------|----------|-------| | Role Title | Yes | Use standard title taxonomy | | Department / Team | Yes | Map to org chart | | Level / Grade | Yes | E.g., L3, Senior, Band 5 | | Employment Type | Yes | Full-time, Contract, Intern, Part-time | | Location | Yes | City, state, remote policy | | Headcount Type | Yes | New, Backfill, Redeployment | | Budget Code | Yes | Cost center or project code | | Justification | Yes | Min 3 sentences: business need, impact, timing | | Must-Start By | No | Drives urgency flag | | Replacing Employee | No | Name/ID if backfill |

Approval Routing Matrix

                    Budget OK?
                   /          \
                 Yes           No
                 /               \
          Headcount New?      Suggest:
           /          \        - Deferral
         Yes          No       - Level downgrade
        / | \         |        - Transfer from other dept
       VP CFO CEO    Finance   - Contract instead
       |   |   |     review
      HR Fin MGR  ←  reject/revise

Urgency Flags

Rejection Handling

Common rejection reasons and automated responses:

| Reason | Action | |--------|--------| | Over budget | Suggest lower grade, contract, or deferred start date | | Duplicate role | Flag existing similar open requisition | | Headcount frozen | Place in hold queue with auto-unfreeze on policy change | | Insufficient justification | Return to manager with specific gaps highlighted | | Compliance block | Route to legal/HRBP for resolution |

Output

Generate an approval-ready requisition package:

REQUISITION #REQ-2025-0432
Status: Pending VP Approval
Role: Senior Product Manager
Team: Platform Products
Level: L6 | Type: Full-time | Location: Remote (US)
Budget: $165K–$195K base | Cost Center: PROD-2025-Q2
Justification: [auto-drafted based on inputs]
Submitted: 2025-01-15 | Est. Approval: 2025-01-19

Integration Points

Edge Cases