HR AI Skill

Job Requisition

Initiate, route, and approve job requisitions. Use when a hiring manager or stakeholder needs to open a new headcount, request budget approval for a role, or kick off the hiring lifecycle. Handles justification writing, headcount validation, budget cross-checking, multi-level approval routing (manager → HR → finance → department head), and auto-triggering downstream workflows like job description generation. Triggers on phrases like "open a requisition", "need to hire", "request headcount", "approval for new role", "fill a position".

Job Requisition & Approval

Automate job requisition creation, validation, and multi-level approval routing.

Workflow

Collect role details from the hiring manager: title, team, level, location, urgency, budget band, must-start date.
Validate against current headcount plan — check if the role is pre-approved, needs replacement (backfill), or is net-new headcount.
Cross-reference budget: verify the department has remaining allocation for this level and location. If over-budget, flag and suggest alternatives (lower level, deferred start, cost-center transfer).
Draft the requisition with auto-populated fields: market-rate compensation range (pulled from comp band data), role justification template, business impact statement.
Route to approval chain based on requisition type:

Backfill: Manager → HR → Finance sign-off
Net-new (< $100K TC): Manager → HR → Finance → VP
Net-new (≥ $100K TC): Manager → HR → Finance → VP → CFO → CEO
Contract/Temp: Manager → HR only

Track approval status; send reminder nudges at 48h and 72h if stalled.
Upon final approval, trigger downstream workflows: job description generation, ATS posting, recruiter assignment.
If rejected, capture rejection reason and route back to hiring manager with revision guidance.

Requisition Data Schema

Collect these fields before routing:

| Field | Required | Notes | |-------|----------|-------| | Role Title | Yes | Use standard title taxonomy | | Department / Team | Yes | Map to org chart | | Level / Grade | Yes | E.g., L3, Senior, Band 5 | | Employment Type | Yes | Full-time, Contract, Intern, Part-time | | Location | Yes | City, state, remote policy | | Headcount Type | Yes | New, Backfill, Redeployment | | Budget Code | Yes | Cost center or project code | | Justification | Yes | Min 3 sentences: business need, impact, timing | | Must-Start By | No | Drives urgency flag | | Replacing Employee | No | Name/ID if backfill |

Approval Routing Matrix

                    Budget OK?
                   /          \
                 Yes           No
                 /               \
          Headcount New?      Suggest:
           /          \        - Deferral
         Yes          No       - Level downgrade
        / | \         |        - Transfer from other dept
       VP CFO CEO    Finance   - Contract instead
       |   |   |     review
      HR Fin MGR  ←  reject/revise

Urgency Flags

Critical (must-start within 30 days): Skip sequential routing, send parallel approvals, 24h reminders
Standard (31–90 days): Sequential routing, 48h reminders
Pipeline (90+ days): Queue and batch with next approval cycle

Rejection Handling

Common rejection reasons and automated responses:

| Reason | Action | |--------|--------| | Over budget | Suggest lower grade, contract, or deferred start date | | Duplicate role | Flag existing similar open requisition | | Headcount frozen | Place in hold queue with auto-unfreeze on policy change | | Insufficient justification | Return to manager with specific gaps highlighted | | Compliance block | Route to legal/HRBP for resolution |

Output

Generate an approval-ready requisition package:

REQUISITION #REQ-2025-0432
Status: Pending VP Approval
Role: Senior Product Manager
Team: Platform Products
Level: L6 | Type: Full-time | Location: Remote (US)
Budget: $165K–$195K base | Cost Center: PROD-2025-Q2
Justification: [auto-drafted based on inputs]
Submitted: 2025-01-15 | Est. Approval: 2025-01-19

Integration Points

HRIS (Workday, BambooHR, Gusto) for headcount data
Budget/Finance systems (NetSuite, QuickBooks) for allocation checks
ATS (Greenhouse, Lever, Ashby) for downstream posting
E-signature (DocuSign) for approval capture
Email/Slack for approval notifications and reminders

Edge Cases

Emergency hires (executive request): Override normal routing, post-approve with 30-day compliance window
Multi-role requisitions (bulk hiring): Batch with single approval, individual tracking per role
Requisition renewals (role stayed open >90 days): Auto-prompt hiring manager to re-justify or close

Disclaimer: All rights reserved by Circulos AI. These skills are specifically designed for Claude Code, Claude Cowork, Codex, and OpenClaw. When using or referencing any skill, please provide proper attribution to Circulos AI.